September 2014 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

Sunday, September 14, 2014 – 8:00 PM

Present on call: Troy, Mary, Sam, Polly, Joanie, Leah, Shayna

1.) Approve August 2014 Minutes

http://www.uslogrolling.com/html/news.html

Shayna motions to approve July Minutes.  Polly Seconds.  All Approve.

 2.)  Volunteer Recognition

·         Discussion on beginning a new volunteer recognition program

·         USLRA Board will nominate first Volunteer to be recognized in the Fall 2014 Newsletter.

·         Newsletter article will call for nominations from USRLA members for other volunteers to be recognized.

3.)  Super Series Awards

·         Shayna will work on comparing costs for different styles of Super Series plaques for 2014.

·         Laser Engraved plaques are an affordable option.

4.)  Tournament Sanctioning

·         Troy has sent out an email with a sanctioning document proposal to select Tournament Directors to gather opinions and thoughts.  One tournament director approved, another suggested adding language reflecting the Day Fee for USLRA non-members.  One tournament director raised concerns with the document, mainly in regard to the time frame suggested for tournament results.

·         Could tournament Registration papers be used in lieu of this document?

·         The document will be made a voluntary sheet to gather information.

·         The information from the forms could be made available on the website to be used for press releases and to create a more organized system of advertising tournaments.

5.)  CAN-LOG

·         Troy reached out and did get a response.  They will discuss a relationship with USLRA at their next meeting on October 4, 2014.

6.) Media

·         Website:  Shana will contact the individual who updates the website to arrange for Rich Magnone to have the ability to add information and merge pages to the website.  A board page should be created.

·         Maroon PR:  USLRA was contacted by this PR firm.  Troy will respond and tell them that USLRA is not in a position to use their services.

7.)    Insurance

·         Joanie will work on researching Directors and Officers Insurance for the USLRA Board.  

8.)  3 Foot Crash Zone Discussion

·         A 6 foot crash zone has been suggested by some USLRA members.  Most are not in agreement with this, but wording could be changed to suit individual tournament directors’ preferences for their specific venue.

·         Changes could be made to include “a minimum of 3 feet” or “height of the tallest roller”, and could combine with “at the tournament director’s discretion”.

·         Board will continue to discuss and explore options.

  

9.)  Tournament Director’s Meeting

·         The board would like to meet with Tournament Directors from all Tournaments, to gather their thoughts and suggestions as to how we can better serve their needs and support their individual tournaments.

·         A gathering of all directors has been suggested, but since this would be geographically difficult, an effort to gather small groups will be made in the Spring of 2015.

10.)  Tournaments

·         October 5 - Oconomowoc Rock’n’Roll – Liaisons:  Mary Ogle

·         October 26 – La Crosse River Rat Roll – Liaisons:  Troy and Polly

·         November 8 - Hudson November Nationals – Liaisons:  Troy and Joanie

11.)  Annual Board Meeting

The 2014 Annual URLRA Board Meeting will be held in Hudson on November 8, 2014, following the November Nationals Tournament at the Hudson YMCA.   All USLRA Membership is invited to attend.

16.)  Next Board Meeting will be held Sunday, October 19, 2014 at 8:00 pm.

Joanie motions to Adjourn.   Shayna Seconds.   None opposed.