August 2014

August 2014 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

Sunday, August 18, 2014 – 8:00 PM

Present on call: Troy, Joanie, Polly, Shayna and Mary

1.) Approve July 2014 Minutes

http://www.uslogrolling.com/html/news.html

Shayna motions to approve July Minutes.  Mary Seconds.  All Approve.

2.)  LWC Follow Up

·         Positive feedback has come in from members on Flipping Score Cards and Volunteer Presence on the Docks.

·         Will work towards the addition of coins for falls next year.

·         Troy will offer to completely take over brackets for LWC, and will print an official bracket to reduce errors.   He plans to generate a final version of all brackets after the finals on Saturday.

·         There were 30 more amateurs this year than last.

·         Ideas for streamlining amateur matches:

                        2/3 falls (all members present agree this is not optimal)

                        Start Amateurs on a 2 log for all matches

                        Run the Boom Qualifying at a different time (Wednesday evening?)

                        Run all age groups together on one day (letting people know in advance)

                        Move U7 to a different Day or on 2 separate days

                        Limit the number of competitors by qualifying

                        Hold firm to registration deadline

                        Online Registration

·         How much time should be allowed between pro matches?  Suggested 10 minute recovery period between

·         A policy is needed on being late to matches (for choppers)

·         Discussion on how to resolve the problem of Choppers skipping their back bracket matches

·         Form a Judge Rotation               

·         USLRA should reach out to Ketchican rollers and other remote places - should they receive a discounted USLRA rate?   Need to get them involved in the super series

·         Ideas to enhance show:   Add Championship Amateur matches to the show (halftime?) or Girl vs. Boy champions face off, Add River Pig or Grand Entrance to Open the show back in

3.)  Squamish Results

·         The Squamish tournament is run Co-Ed, thus creating a problem for rankings.

·         Discussion on how women should be awarded points – by gender or actual placement in co-ed, as a minimum of 4 competitors is needed by gender for rankings.

Proposed wording:  Pro-competitors will receive points for the place they earn (regardless of gender) for the Squamish Days Logger Sports co-ed competition.

Polly Motions to Approve.  Mary Seconds.  All Approve.

4.)  Press Release Sample

John Pappadopoulos has written a sample press release with suggestions from a sports writer perspective.  These are available for tournament directors at:

https://docs.google.com/document/d/18DbN7NosVgRn6pWpdrqb3ifPj5RS2sMS8Dr7NrWWFNY/edit

5.)  Volunteer Recognition

·         Board would like to begin recognizing a “Volunteer of the Year”

·         Winner would receive a plaque

·         Members can give nominations, board will review nominations and choose most deserving.

5.) Super Series Discussion

·         Shayna will explore pricing for different award options

It is suggested that Semi-pro rollers will be awarded Super Series points in their respective age groups, according to their placement in Semi-Pro.

Semi-Pro Competitors will be awarded Super Series Points in their respective age groups based on their placement in Semi-Pro.

Joanie makes a motion to approve.   Shayna Seconds.  All Approve.

6.)    Tournament Sanctioning

·         Troy continues to work on Tournament Sanctioning Document for 2015. 

·         Wording will be added about the day fee for non-USLRA members, or a discounted fee for USLRA members.

·         A prize money pay out/break down will be added to the document.

·         Troy proposes a 7 day time limit to report results.   *A form should be included for directors to submit their results on

·         Troy will run the form past all tournament directors to seek their feedback.

7.)  USLRA Brackets

·         Steve Klingemann and Troy continue to work on cleaning up mistakes on brackets

·         They’ve added a variable font size to allow space for full names.

8.)  CAN-LOG

·         USLRA will seek to form a relationship with CAN-LOG.  Troy will reach out to them.

·         Also seek to form relationships with other Lumberjack Associations - perhaps suggesting a discounted rate for members of these other associations.

  

9.)  Log Size Specifications

·         It was brought up to Troy at the Three Rivers Roleo that at tournaments this summer, Log Sizes have not been consistent.   It was suggested that the variance in log size should be changed to ¼ inch rather than ½ inch.  The board will explore this further in the future.

10.)  Media

·         USLRA is now on twitter.  @USLogrolling

·         Future planning to update website:  add pages with athlete profiles, archival, update photos and media pages, add online payment system

11.)  Finance

·         4,935.00 in membership dues has been collected.

·         Payments left this year:  Super Series Awards, taxes.

·         Board will look at budgeting for Tournament Grants in the 2015 season.

12.)  Other topics

·       Joanie is exploring the idea of a camp for Amateurs led by Jamie Fischer.  Is working on details and dates.  Funds would go back to USLRA to form potential scholarship fund.  She will type up a proposal.

13.)  Tournament Liaisons for remainder of season

            October 5 - Oconomowoc Rock-n-Roll:  Shayna and Mary

            October 26 – River Rat Roll:  Troy and Polly

            November 8 – November Nationals:  Troy and Joanie

14.)  Apparel

·         Joanie will be meeting with two additional apparel suppliers

·         Logo has been simplified for better transfer

 15.)  Annual Board Meeting

·         Plans will be made to hold Annual USLRA Board meeting on November 8, after the November Nationals Tournament in Hudson, WI.   All USLRA members will be invited to attend.   (Meeting could also be videotaped for members unable to attend.)

16.)  Next Board Meeting will be scheduled at a later date.

Joanie motions to Adjourn.   Mary Seconds.   10:03 PM.