November 2015 USLRA Board Meeting Minutes

November 2015 Board Call Agenda

11/22/15, 8pm

605-477-3000

Code: 449409#

Attendance: Troy, Sam, Polly, Joanie, Shayna, Brian, Mary, Olivia

1. Approval of Minutes

October 18 Meeting

http://www.uslogrolling.blogspot.com/2015/10/october-2015-uslra-board-meeting-minutes.html

Motion: Brian         Second: Troy Motion carried

2. Committee Updates

Insurance

• Insurance documents are being processed.

Communication and Social Media

• Discussion about updating historical records, providing 2nd - 3rd/4th place awards at LWC; the Fall newsletter was sent out; annual survey is under construction.

Tournament Directors Communication/Judging Assistance

• Judges continue to use cards that are provided, athletes and judges still giving positive feedback about this, judge training continues to evolve.

Program Development

• Program development continues and postcards are ready to send, compiling list of recipients.

Awards

• Final Super Series awards have been ordered and sent to recipients.

Fundraising and Sponsorship

• USLRA apparel will continue to be available; discussion about redesigning logo continues.

Membership Assistance

• No report

Finance

Current Balance: $6474.41

Deposit: $485.00

Constant Contact: ($45)

3. Ranking

Thank you to Katie Rick for managing ranking for many years, she is stepping down this year; Troy will take the lead and create a committee for this.

4. Katie Rick requested sanctioning for Three Rivers Roleo and the release of all media rights for tournaments run by KRICK, LLC. A three year media rights release granted.  

Sam Hadley: motion  Troy Birdsong:  second         email vote to follow

5. Official notice of email vote:  

Request for purchase of D&O insurance coverage for $614.

Motion:  Joanie Davenport      Second:  Brian Larsen    

Unanimous email vote on 11/17/15    Motion carried

6. Survey questions were discussed   

7. USLRA Board nominations were requested

8. Strategic Plan teams were encouraged to set deadlines and create plans of action to move goals into SMART goals:

a.   Create consistent by-laws, administrative documents, and rules [Chair: Troy Birdsong, Kathy Mast, Polly Pappadopoulos]

b.   Provide judges training, certification, and refresher courses [Chair: Olivia Judd, Brian Larsen, Katie Rick]

c.   Acquire directors and officers insurance [Chair: Joanie Davenport, Roth Judd, Mary Ogle]   Action taken, insurance ordered

d.   Designate board members as chairs of committees [Chair: Joanie Davenport, Roth Judd, Mary Ogle]

e.   Start small and follow a plan to establish / expand the geographic base of log rolling [Chair: Sam Hadley, Shayna Magnone, John Hallett]

9. Next Meeting

Sunday 3 January 2016

Motion to adjourn: Joanie

Second: Olivia

Adjourned at 9:34

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