May 24th 2011 Board Meeting Minutes

On call: Laura Batson, Olivia Judd, Marcel Scott, Sam Hadley, Scott Morris, Karl Buschhaus and Shana Martin
Not Present: Doug Goodmundson, Maggie Bulk

1. New Board Member Introductions
2. Treasurer Election
a. Nominees: Laura Batson, others? – Shana Nominates, Karl seconds Laura Batson is Treasurer
3. Vice President Election
a. Nominees: Olivia Judd, others? – Shana Nominates, Laura seconds Olivia Judd is vice president

4. Rules, Regulations, and Officials Committee Volunteers (Olivia, Sam, Shana, Scott)
- Updating of the rules as needed once a year. Always accomplished by the same date every year (no mid season rule changes unless by board action).
- Training of new officials and continued training of current officials
- Define, create, and implement Protest Committee and process

5. Communication Committee Volunteers (Shana Martin Chair, Laura, Marcel)
- Newsletter (posted on website)
- Website
- Mailings (both e-mail and postal)
- Announcing of tournaments, rule changes, elections, minutes, meetings, and all other news of interest to the membership (think transparent organization)
- When other committees need to communicate to the membership, it is done through the communication committee.

6. Sanctioning, Tournaments, and Property Management Committee Volunteers (Team)
l Sanctioning
 Application Process
 Ensuring compliance with sanctioning
l Tournaments
 Coordinating with tournament organizers
 Making USLRA resources available to tournament organizers
 Acts as tournament liaison (communicating with other committees on tournament's behalf)
l Property management
 Rental of equipment
 Storage
 Maintenance and replacements
 Procurement of new/additional equipment
 Transportation

7. Networking and Membership Assistance Committee Volunteers (Abby Hoeschler, Olivia, Marcel)
l Acts as a liaison for member's concerns and questions
l Recruitment of new membership
l Handle membership renewals
l Liaison for both elite and amateur athletes
l Coordinate USLRA resources to assist log rolling programs
l Acquire and maintain contact information of members

8. Ranking Committee Volunteers (Karl B. Chair, Jon Berard, Scott Morris)
l Elite ranking
 Translation of results into ranks (by a certain date every year)
 Furnish sanctioned elite tournaments with rankings
■ Providing rankings for any tournament other than a sanctioned elite tournament is at the discretion of the committee
l Assist in seeding of amateurs at tournaments by request
l Super Series (Donna Burns)

9. Legal Affairs (Larry and Alex Waite Chair, Karl B.)
l Ensure compliance with bylaws
l Draft changes to bylaws
l Contracts
l Liabilities

10. ACTION: Vote on 2011 USLRA World Championships
a. Bid from LWC, others? Shana proposes, Karl seconds, passes. Lumberjack World Championships in Hayward, WI will be the official 2011 ILRA/USLRA World Championships.

11. Misc. job assignments:
a. Contact each individual program listed on website and see if info is up to date and if they need anything from USLRA (Scott and Karl)
b. Search for other existing Log Rolling Programs not listed on site (Marcel, Karl, Scott)
c. USLRA representative for each tournament during 2011
Midwest Log Rolling Championships: Shana Martin
Go Fourth Longview: Shana Martin
La Crosse Log Rolling Open: Karl Buschhaus/Shana Martin
Namekagon River Roll Off: Olivia Judd
LWC: Laura Batson/Scott Morris
Morton, Washington: Possibly Scott
Three Rivers Roleo: Olivia Judd
Lake Calhoun: Olivia and Sam
d. Print and mail membership cards – Laura and Abbye. Olivia will find 5 year goal plan and we will review in fall

12. Charitable Fund Log Donation explanation and e-mail vote- board needs to spearhead the outreach – start pushing in fall.

13. Other Questions?

14. Schedule next call.Thursday July 19th 8pm Central