April 2015 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

April 26, 2015 – 8:00 PM

Present on call:  Troy Birdsong, Polly Pappadopoulos, Sam Hadley, Olivia Judd, Brian Larsen,  Mary Ogle, Joanie Davenport, Shayna Magnone

1.) Approval of March 2015 Minutes:

http://www.uslogrolling.blogspot.com/2015/04/march-2015uslra-board-meeting-minutes.html

Olivia motions to approve March 2015 Minutes. Brian Seconds.  All Approve.

2.)  Tournament Grants

·         Review of Three Rivers Roleo Application

·         Tournaments music give entry form with Prize Money Breakdown as proof of monies raised.

Joanie motions to approve Three Rivers Roleo 2015 Tournament Grant Application. Polly Seconds.  All Approve.

3.)  Video Rule

·         Judges’ decisions are final.  When deciding a match, judges will not review or take into consideration any photos or video taken by a spectator.

·         Rule to be implemented immediately.

Brian motions to approve new Video Rule. Sam Seconds.  All Approve.

4.)    Website

·         New front page of USLRA website has been created and has gone live.

·         Front page will display feature articles, athlete articles.   Twitter and Facebook feeds to be included on front page.

·         SportsSignup registration page has been added to membership page and has gone live for online member registrations.

·         One tournament has shown interest in using SportsSignup through the USLRA for online tournament registration.

5.)  Judge Training Update

·         Olivia has submitted the Judge Training Assessment for board review. An email vote will be taken to approve the assessment.

·         Joanie requests that all board members comment on the Judge training materials.

·         Two tiers of judges can be achieved:  Judge and Master Judge. 

·         Olivia and Joanie are exploring options for Certified Judge Identifiers (shirts, badges, etc.)

·         In working with the Judge materials, Olivia has discovered a language problem within certain rules:  It is suggested that “Tournament Director” be changed to “Tournament Director or Director’s Representative”, so that if a competitor is also the director, they can recuse themselves from a decision and refer to their head of competition or otherwise designated representative.   A vote will be sent via email to approve this language change and will be officially approved at next meeting.

6.)  Strategic Planning Session

·         Will take place July 18 in Hayward at a location yet to be named. 10am -6pm.

·         This will set groundwork for the next 5-10 years.

·         Board will explore necessity for a second planning date to be added.  Olivia will send out a doodle for scheduling options.   A central location will be sought.

7.)  Insurance

·         2015 Annual Renewal of Insurance – Options are being considered.

8.)  Topics for next meeting:

·         Misconduct policy

·         Budget – Judges Shirts/badges and Breakfast for Judges Trainings

·         Approve Email Votes

9.) Next Meeting

·         Sunday, May 31, 2015 – 8:00 PM

Joanie motions to Adjourn.   Brian Seconds.  All Approve.  9:51 PM.