April 2014 USLRA Board Meeting Minutes

April 2014 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

Sunday, April 13, 2014 – 8:00 PM

Present on call: Troy, Polly, Joanie, Shayna, Leah, Mary

1.)   Approval of March Meeting Minutes:

http://www.uslogrolling.blogspot.com/2014/03/march-2013-uslra-board-meeting-minutes.html

Joanie moves to approve March Minutes.  Leah Seconds.  All Approve.

2.)  Approve Competition Rules

- Amateur division to include:  In order to receive

ranking or Super Series points, competitors must be paid members of the USLRA at the time of the event.

- Elite division to include: In order to receive ranking points, competitors must       be paid members of the USLRA at the time if the event.

Polly Moves to Approve new wording.  Shayna seconds.   All approve.

- Boom run:  clarify age limit to include: athletes must have declared elite status in writing.

Joanie moves to approve new wording.  Shayna seconds.  All approve.

Finalized Rules:  http://www.uslogrolling.com/html/2014/rankings/USLRA%20Competition%20Rules%202014.pdf

Shayna Moves to Approve 2014 Rules. Leah Seconds.  All approve.

3.)  Amateur Rankings

http://www.uslogrolling.com/html/2014/rankings/Amateur%20Ranking%202014.pdf

Joanie moves to approve 2014 Amateur Rankings.   Shayna seconds.  All approve.

4.)  Approve Brochure

- Shayna will get pricing for brochures.

- Dates to be updated:  Kaslo – May 17-19, La Crosse Open – July 12, Namekagon – July 20, MN State Championships – August 2, Jack Pine – August 16, Oconomowoc R&R – October 5.

Joanie Motions to approve brochure.  Shayna Seconds.  All approve.

5.)  Discuss Merchandise

- Joanie will get samples of shorts, tanks, etc. to have by La Crosse’s tournament.   Will also look into small items like water bottles, hair ties, etc.

6.)  Judge Training Form

- Shayna has created a sample quiz for judges.   Board members will take quiz and make suggestions for revision.

- Leah will find out who provided training sessions in the past.

7.)  Elite Status Declaration form

- Joanie will formulate a document for a competitor to declare Elite Status.

Will send to board for review.

- This form should be filed with membership applications when received.

8.) Website Maintenance

- Troy will speak with Shana about obtaining more access to website.

9.)  Super Series

- Troy will work on frequent updates of Super Series points.

- Spreadsheet and Typed-out format should both be available.

- Current Super Series Standings can be found at:

https://docs.google.com/document/d/1MY5Alqx3r5rXp9LvM1fzFgitsBrubd4hZveWoU4j7BM/edit

10.)  Finance

- Discussion of Proposed 2014 Budget

https://docs.google.com/spreadsheet/ccc?key=0AofBb2T9fU-4dDFzODVIREltU25CTmh6Zy1CWFFlTlE&usp=sharing#gid=0

11.)  Pro Tournaments/Sport Promotion

- Prize money is best incentive for Elite Competitor attendance at new tournaments.

- Spring is a difficult time of year for Elite Competitors with school, work, etc.

- Board will make an effort to use more social media contact to promote the sport.   Facebook posts are to be more frequent – quizzes and giveaways are suggestions for fun and engaging posts.   Polly will work on creating an Instagram account for USLRA, to live post from tournaments etc.

12.)  Other

- Suggestion that all tournaments provide counters for Fall Counts.   Board will explore purchasing (or making) counters to travel to tournaments for use.  This aids the spectators.

13.)  May Board Meeting

          8:00 Sunday, May 18, 2014

Joanie motions to Adjourn.   Leah Seconds.   10:03pm