February 2014 USLRA Board Meeting Minutes

February 2014 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

Sunday, January 9, 2014 – 7:30 PM

Present on call: Troy, Polly, Joanie, Shayna, Mary, Sam

1.)   Approval of January Meeting Minutes:

(located at http://www.uslogrolling.com/html/news.html)

 Joanie moves to approve January Minutes.  Shayna Seconds.  All Approve.

2.)  Additional Bylaws Updates final Vote:

3.01(c)

Associate Members. Associate Members shall include any individual interested in actively supporting and promoting the purpose or purposes of the Corporation who otherwise meets the eligibility requirements as set forth by the Board of Directors. One parent will be granted a free associate membership with each paid competitive membership for competitors who are 14 years of age or younger on January 1. A maximum of two free associate memberships will

be granted per family.

Polly Moves to Approve.  Joanie Seconds.  All approve.

3.)  Approve Membership Form

- Membership Form to include addition of free associate membership for one parent per child.

- Membership Form will include approved pricing.

- Polly will send to Shana Verstegen to be posted on the USLRA website, Facebook, and to possibly be sent out in an email via Constant Contact.

Shayna Moves to Approve.  Polly Seconds.  All approve.

4.)  Discussion of Merchandise/Online Store

- Joanie has researched some potential merchandise and will bring samples to the March Oconomowoc Tournament on March 2 for board members to view.

- The store will have a 2 week online life to take orders.

- It is suggested that Merchandise can be delivered to the customer at tournaments.

5.)  Brochure Discussion

- Shayna has created a USLRA brochure to be handed out to potential and current USLRA members. 

-  Discussion on whether to have a year-specific brochure or a generic brochure that can be used from year to year with an insert schedule to be more cost effective.   It is decided to make the brochure year-specific.

-  Shayna will print a limited number to pass out at a table at the March 2 Oconomowoc Tournament.

-  Cost will need to be researched.

6.)  Amateur Ranking

- The following rules were discussed and proposed:

Amateur Ranking(preliminary)

Rules:

·          Amateur log-rollers will be ranked according to their best 3 finishes in the previous year.

·          Only rollers who have been in at least three tournaments will be ranked.

·          Competitors who move up a division will be ranked at the bottom of the new division ranking according to their previous divisions season ending ranking.

·          You must be a paid member of USLRA to receive ranking points or be ranked.

The points for ranking will be:

First place 8

Second place 7

Third place 6

Fourth place 5

Fifth place 4

Sixth place 3

Seventh place 2

Eighth place 1

Tiebreak Procedure:

1.       The competitor who has placed the highest at the sanctioned World Championships.

2.       If the competitors have had any head-to-head matches during the season, whoever has won more times will earn the higher ranking.

3.       The competitor who has achieved the highest average placement in all tournaments attended.

4.       The competitor who has achieved the highest place in a tournament

5.       The competitor who has attended the most tournaments

6.       Coin Toss

7.)  Round Robin Rules

- Round Robin Rules as discussed in January 2014 meeting

Mary moves to Approve.  Shayna Seconds.  All approve.

8.) Rules Format

- Add Amateur Rankings to the Rules Document. 

- Rules and Ranking Document to contain all Elite and Amateur Rules.

9.)  Committee Updates:

          a.  Communication –                

b.  Rules, Regulations & Officials –       

          c.  Tournament  and Sanctioning –

          d.  Property Management –

          e.  Membership Assistance –

          f.  Program Development –

          g.  Finance and Legal Affairs –

- A second board member is needed to be listed on checking account as co-signer with Shary Birdsong. 

Troy Nominates Polly.  Joanie Seconds. Polly accepts.   

          h.  Ranking and Tournament Liasons –

- Tournament Liasons will be responsible for collecting dues at registration, and updating spreadsheet.

2014 Tournament Liaisons:

Polar Plunge(2/22)- Troy

5-0 fast Feet(3/2)- Shayna and Mary

Harold Fischer(4/5)- Joanie and Polly

Capitol Splash(4/19)- Shayna and Polly

Rusty Ankle(5/4)- Polly and Troy

Kaslo-

Midwest(6/28)- Amber and Polly

Go Fourth Festival(7/4)-

La Crosse Open(7/12?)- Polly and Troy

Namekagon River Roll Off(7/20?)- Sam and Shayna

Lumberjack World Championships(7/24-26)- ALL BOARD MEMBERS

Grand Marais - Shayna

Squamish(8/3-4)- (Shana Martin)

Morton Loggers Jubilee(8/7-10)-

Three Rivers Roleo(8/9)- Leah & Polly

Jack Pine(8/16)- Mary

Oconomowoc Rock n Roll – Shayna and Mary

River Rat Roll(10/26)- Troy and Polly

November Nationals-Troy and Joanie

Key Log Rolling Open?- Shana & Sam

10.)  Schedule March Board Meeting

          8:00 Sunday, March 9, 2014

Joanie motions to Adjourn.   Shayna Seconds.   9:26pm