June USLRA Board Meeting Minutes

USLRA Conference Call Minutes

June 21st, 2012

Present: Olivia, Laura, Shana, Amber, Karl, Joanie
Absent: Sam, Aaron, Marcel

1.    Approval of May Meeting Minutes (located at http://www.uslogrolling.com/html/news.html) Shana motions to approve, olivia seconds

2.     Committee Updates:
a. Rules, Regulations, and Officials  (Karl and Sam)

Updating of the rules as needed once a year.  Always accomplished by the same date every year (no mid season rule changes unless by board action).

Training of new officials and continued training of current officials

Define, create, and implement Protest Committee and process

b. Communication: (chair- Shana, Abby, Olivia, Amber)

l  Newsletter (posted on website)

l  Website

l  Mailings (both e-mail and postal)

l  Announcing of tournaments, rule changes, elections, minutes, meetings, and all other news of interest to the membership (think transparent organization)

l  When other committees need to communicate to the membership, it is done through the communication committee.

             

c. Super Series (chair- Donna Burns)

·      Keeps track of points

·      Orders awards at end of season

d. Sanctioning, Tournaments (Chair-Team)

l  Sanctioning

  Application Process

  Ensuring compliance with sanctioning

l  Tournaments

  Coordinating with tournament organizers

  Making USLRA resources available to tournament organizers

  Acts as tournament liaison (communicating with other committees on tournament's behalf)

e. Property Management (Need to assign chair)
Property management

  Rental of equipment

  Storage

  Maintenance and replacements

  Procurement of new/additional equipment

  Transportation

f. Networking and Membership Assistance  (Chair- Olivia Judd, Shana Martin, Amber Scarborough)

l  Acts as a liaison for member's concerns and questions

l  Liaison for USLSF

l  Recruitment of new membership

l  Handle membership renewals

l  Liaison for both elite and amateur athletes

l  Coordinate USLRA resources to assist log rolling programs

l  Acquire and maintain contact information of members

g. Ranking:  (Chair- Jon Berard, Katie Rick, Jenny Atkinson, Doug Goodmundson)

l  Elite ranking

  Translation of results into ranks (by a certain date every year)

  Furnish sanctioned elite tournaments with rankings

■       Providing rankings for any tournament other than a sanctioned elite tournament is at the discretion of the committee

l  Assist in seeding of amateurs at tournaments by request

h.  Legal Affairs (Karl, Aaron)

l  Ensure compliance with bylaws

l  Draft changes to bylaws

l  Contracts

l  Liabilities

3.     Rules:

4.     Communication:
a. Brackets on Website- progress
b. Newsletter- progress

5.    Super Series:
a. Donna working on this.
b. need to put point system on website.

6.     Sanctioning: Reminder of tournament liaisons – Shana will forward director e-mail
a. Rusty Ankle: Joanie

-Harold Fischer Memorial: Olivia

-Midwest Logrolling Championships: Shana and Amber

-Longview: Shana and Sam

-Lacrosse open: Karl and Sam

-Namekagon roll-off: Shana and Amber

-Lumberjack World Championships: Marcel/Shana/Olivia

-Washington County Fair: Joanie

-Squamish: Shana

-Morton Logrollers Jubilee: Shana

-Grand Marais: Amber and Karl

-Three Rivers Rollo: Shana and Sam

-Key Logrolling Open: Sam and Shana

1.     Property Management:
a. List and response from Chris and Pat- waiting to hear back from them regarding these items.
- Joanie will call John and ask about current timing system.  And make sure he is okay with using laser system at LWC.

2.     Networking and Membership Assistance
Member list: https://docs.google.com/spreadsheet/ccc?key=0AgXcpguxPj0pdFpUbzhMQVJhd2ZRZU0wTzJmbEVNU3c
c. “Starting a Program”- website update and training
d. Collecting membership forms
e. Charitable Fund/Reach out volunteers- need to clarify the exact details.  (Joanie and Karl are interested in helping out)
-Amber and Olivia will contact programs re: membership encouragement
-Film blog videos
-Call to people to film their own in newsletter.

3.     Ranking
a. New committee chair- starting thinking about new people for this position.

4.     Legal

a. Event insurance-  Need to collect $ from tournament directors

11. Meetings

7/12/12

8/2/12

9/6/12