March 2015 USLRA Board Meeting Minutes

March 2015 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

March 8, 2015 – 8:00 PM

Present on call:  Troy Birdsong, Polly Pappadopoulos, Brian Larsen, Leah Stanton, Sam Hadley, Mary Ogle, Joanie Davenport, Shayna Magnone, Olivia Judd

1.) Approval of February 2015 Minutes:

http://www.uslogrolling.blogspot.com/2015/03/february-2015-uslra-board-meeting.html

Brian motions to approve February 2015 Minutes. Mary  Seconds.  All Approve.

2.)  Woodbury Log Grant Application

Joanie Davenport will run this program, therefore recuses herself from vote.         

Leah Motions to Approve Woodbury Log Grant.   Shayna Seconds.  All Approve.

3.)  Judges Training

·         Joanie has contacted 10 experienced judges, and has received feedback from half.

·         Training Ideas will be uploaded to google docs

·         Joanie and Olivia will collect videos of questionable falls to use as training examples

·         Discussion on how to distribute training

·         Suggestion made by one individual that mentoring by experienced judges is key

·         LWC judges will not be included in training as they are not affiliated with USLRA

·         Goal is to activate training in June

4.)    Finance Update

·         2014 Taxes are complete.  USLRA owes nothing.  Question raised by accountant on USLRA’s tax exempt status. Troy was previously told that the USLRA was a 501(c)(4) organization.  Troy asked the accountant if she agreed, and she said she thought we were just a C corporation.  She said if we are tax exempt, we have been filing the wrong tax returns, and since the government hasn't rejected them she figures it's correct. We need to start the process of applying for tax exempt status. Rich Magnone will investigate.

·         Troy presented 2015 budget: https://docs.google.com/spreadsheets/d/1vR5y-IyGwKt5NPDkIKSwi8fRNHW4Lu3zdoVPIgZkU_A/edit?usp=sharing

Shayna Motions to Approve 2015 Budget.  Polly Seconds.  All Approve.

5.)  Tournament Grants

·         Suggested to make $3,000 Total Available

·         Discussion on amount a tournament must raise on their own to apply for grant.  Suggestion of $4,000.  This would be cash only (not to include certificates or merchandise).

·         Tournaments would need to apply 6 weeks before the tournament for the grant, and show proof of money raised 2 weeks prior.

·         Board will vote on wording and implementation next meeting.

6.)  2015 Goals

·         Roth Judd has offered to lead a Strategic Planning Meeting for the USLRA board this summer.  He has suggested 2 sessions.   Date will be decided at a later date.

7.)  Website

·         Thank you to Shayna for her work on Sportssignup.  USLRA will use this site for online registrations and merchandise sales.   A link will be added to current (or new) USLRA website.

·         Sportssignup will cost $50/year for online registration.

Joanie Motions to approve usage and payment of Sportssignup.  Brian Seconds.  All Approve.

·         Troy has spoken with current website administrator.   They will try transferring the current website to a new format.   If this is unsuccessful, Migrating the site to a new host such as GoDaddy will be explored. 

·         Suggestion to Authorize spending up to $300 on migration to a new site.

Olivia Motions to Approve up to $300 on website.  Polly Seconds.  All Approve.

8.)  Discussion on LWC

·         LWC contacted Troy to let him know they’d like to invite only top 8 ranked rollers in each amateur division.   Board discussion on many flaws with this model.  Troy will contact Andy once again to present these issues and discuss a better option.

9.) Next Meeting

·         March 29, 2015 at 8:00 PM.

Troy motions to Adjourn.   Joanie Seconds.  All Approve.  9:50 PM.

February 2015 USLRA Board Meeting Minutes

February 2015 USLRA Board Meeting Minutes

USLRA Conference Call Minutes

February 15, 2015 – 8:00 PM

Present on call:  Troy Birdsong, Polly Pappadopoulos, Mary Ogle, Sam Hadley, Joanie Davenport, Shayna Magnone (Not Present:  Olivia Judd, Brian Larsen, Leah Stanton)

1.) Approval of January 2015 Minutes:

http://www.google.com/url?q=http%3A%2F%2Fwww.uslogrolling.blogspot.com%2F2015%2F01%2Fjanuary-2015-uslra-board-meeting-minutes.html&sa=D&sntz=1&usg=AFQjCNFBRW3w6vPW2W6jR_NmtuebzSkyyA

Shayna motions to approve January Minutes.  Joanie Seconds.  All Approve.

2.)  Log Timing Rule Change

Log timing rule change

            Proposed wording:

Junior, Semi-Pro, Adult Sport and Masters will use the following time limits:

#1 log 1 minute

#2 log 2 minutes

#3 log 3 minutes

#4 log 4 minutes

#5 log until end of match*

*Use of #5 log is optional. If #5 log is not used, use #4 log until end of match

Polly Motions to Approve rule change for 2015.   Joanie Seconds.  All Approve.

3.) Rolling Area Wording Change

Adapted wording:

Judges are required to call "time out" when a match rolls within three (3) feet of any barrier, in a parallel position and one (1) foot in a perpendicular position. This barrier may include any obstruction, including a dock, boom run, or shallow water. They are also required to stop a match when disruptive waves interfere with a match. Tournament Directors have the discretion to set larger fall areas for their tournament. Safety is of primary importance, and judges should call time before a situation becomes unsafe.

Polly Motions to Approve.   Shayna Seconds.  All Approve.

4.) Membership Form Approval

http://goo.gl/vvehGu

Mary Motions to approve the 2015 Membership Form.  Sam Seconds.  All Approve.

5.)    Day Pass Form Approval

https://drive.google.com/file/d/0B4fBb2T9fU-4cnMzS0hJVERQclVuUEt0UWEtS2Z1V3VOX01F/view?usp=sharing

Joanie Motions to Approve.  Shayna Seconds.  All Approve.

6.)  US Log Rolling Charitable Fund Seed Program Applications

·         Holmen, WI Log Grant Application

The Holmen, WI Park and Recreation Department has applied for a log through the US Log Rolling Charitable Fund Seed Program.  

Joanie Motions to Approve the Holmen Application.   Mary Seconds.  All Approve.

·         The Woodbury YMCA has applied for a log through the US Log Rolling Charitable Fund Seed Program.

Application Tabled until next meeting.

7.)  Tournament Grants

Providing grants is a goal for 2015.  This will be discussed further when 2015 budget is presented.

8.)  2015 Committees

Fundraising and Sponsorship:  Joanie, Troy, Shayna, Brian

Membership Assistance: Polly

Communication:  Polly, Shayna, Joanie, Sam

Program Development:  Mary, Sam, Polly

Apparel:  Joanie, Shayna

Finance:  Troy, Shary, Polly

Ranking:  Troy, Sam, Katie Rick (will do calculations, does not sit on board)

Judging Assistance:  Olivia, Joanie

9.)  Website Update

·         Shayna has begun exploration of a new potential website host through Sportssignup.com. 

·         This website would give the ability for online registration and merchandise sales. 

·          There is a yearly cost, and a per transaction fee.  

·         Board members will also explore website through our free trial to decide.

10.) Volunteer Log Award

·         Jamie Fischer will donate 1 spike log for 2014 Volunteer Drawing, to be awarded in the spring.

·         A spike log will also be donated for 2015 Volunteer Drawing to be held in November.

11.)  Finance

·         Troy has contacted accountant for 2014 Tax Preparation.

·         Troy will present 2015 budget at March meeting.

12.)  Tournament Liaisons

·         Tournament Liaisons will gather information and results before leaving tournaments.

Five-0 Fast Feet(3/1)-Shayna and Mary

Capitol Splash(3/14)-Shayna and Polly

Harold Fisher(4/11)-Joanie and Polly

Rusty Ankle(5/3)- Polly and Troy

Kaslo-

La Crosse Open(6/20)- Polly and Troy

Midwest(6/27-28)- Polly

Go Fourth Festival(7/4)-

Three Rivers Roleo(7/11)- Leah & Polly

Namekagon River Roll Off(7/19?)- Sam and Shayna

Lumberjack World Championships(7/23-25)- ALL BOARD MEMBERS

Grand Marais(??) - Shayna

Squamish(8/1-2)- (Shana Martin)

Morton Loggers Jubilee(8/8-9)-

Jack Pine(8/15)- Mary

Oconomowoc Rock n Roll(??) – Shayna and Mary

River Rat Roll(10/25)- Troy and Polly

November Nationals(11/14)-Troy and Joanie

13.)  Committee reports

·         Olivia and Joanie are working on collecting information and ideas from experienced judges.  Judging “cheat sheet” cards have been created.

·         A Tournament Directors Binder has been created by Shayna and Polly to be distributed to each director.  Oconomowoc Five-O Fast feet will be the first use.

14.)  Next Meeting:  March 8, 2015 – 8:00PM

Joanie motions to Adjourn.   Polly Seconds.  All Approve.  10:14 PM.