January 2014
USLRA Board Meeting Minutes
USLRA Conference Call
Minutes
Sunday January 5, 2014 –
7:30 PM
Present
on call: Troy
1.) Approval of November Meeting Minutes:
Corrections
to Term Expirations:
Term
Expiring after 2015: Polly Pappadopoulos
Terms
Expiring after 2016: Troy Birdsong
Mary Ogle
Shayna
Magnone
Joanie
moves to approve November Minutes with Corrections to Terms. Polly Seconds. All Approve.
2.) Bylaws Updates final Vote:
- New Wording, as edited by USLRA Board Members via email:
a. 4.01. General Powers; Number of Directors; Age qualification.
The business and affairs of the Corporation shall be managed by its Board of
Directors (the “Board”). The number of directors of the Corporation shall be
not less than six(6) and not more than nine(9). Each director shall be eighteen
years of age or older.
b. 4.02. Director Classes and Terms. The directors shall be
divided into two classes: Competitive
and non- competitive members. Competitive members sall be represented by not
less than two(2) and not more than one less than half of the board membership.
Noncompetitive members can be associate members and not more than two(2)
corporate members. Directors shall be elected for a three-year term in
accordance with Section 4.03. A director shall hold office until October 30 of
the year in which his or her term expires and until his or her successor are
elected and shall qualify, subject, however, to prior death, resignation,
retirement or removal from office.
c. 4.03. Election of Directors. Upon expiration of any
director's term in office, a successor director shall be elected to the Board
by the affirmative vote of a majority of all Members entitled to vote. All votes
under this Section 4.03 shall be by written ballots (the “Written Ballots”),
which may include ballots distributed and returned by e-mail or comparable,
distributed to the appropriate Members by the Board and returned by such
Members to the Secretary of the Corporation on or before a deadline specified
by the Board (the “Deadline”). The Written Ballots shall contain both a list of
candidates as determined by the Board of Directors and a space for write-in
candidates. A candidate that receives the greatest number of votes as evidenced
by the Written Ballots received by the Secretary of the Corporation on or prior
to the Deadline shall be elected as a director. The Board shall take reasonable
action to encourage the election by the Members of both male and female
directors.
-It is noted that
the Bylaws shall be posted to the website once completed.
Shayna
Moves to Approve. Joanie Seconds. All approve.
3.)
Discussion of Committees – Do we need a rules and ranking committee?
- Include rules on
USLRA website to make clear for competitors, judges and tournament officials.
- Keep feelers out
amongst competitors, if they feel the necessity for a Rules and Ranking
Committee.
- Katie Rick will
continue to calculate rankings.
4.)
Committee Updates:
a.
Communication –
Shayna will continue to work
on a brochure promoting USLRA.
Committee members will
contribute to facebook updates, newsletters
and press releases.
b. Rules, Regulations &
Officials –
Round Robin Format: Review of Round Robin Rules Document
- Eliminate
Bracket portion to reduce confusion.
- Post and
distribute rules document as a “Recommended Procedure”
- Will be kept flexible for first year, included in next survey
for USLRA
member input.
- Troy
Rules Format:
- Plan to
consolidate separate tournament documents into one master document.
- Suggestion to create Handbook including Master Rules Document, as well as a sheet which directors
can use to submit tournament results (for quicker posting).
- Handbook to be distributed to tournament directors prior to
tournament, as well as posted on USLRA website.
- Suggestion for Tournament Liasons to post updates of data from specific
Tournament.
c.
Tournament and Sanctioning – No
Report
d.
Property Management – No Report
e.
Membership Assistance –
-Shayna has prepared membership
forms for 2014.
- Discussion on a
registration deadline for Members to receive an incentive item. Committee will send Joanie ideas for items
for price quotes. Troy
- Membership Deadline date
set: Postmarked by March 1, 2014.
Delivery of incentive item projected for
Midwest Championships.
- Suggestions made to collect memberships before World Championships – perhaps man a table on
Wednesday evening checking if membership has been paid before a competitor can
receive their competition materials.
f.
Program Development –
- Joanie reports up to two
new programs will begin in the Hudson ,
WI
- Mary would like the two Michigan
Programs added to website. Polly will add to program list.
- Joanie will continue confirming programs on her list.
g.
Finance and Legal Affairs –
- Troy
- Discussion on Raising
Membership Fees as follows:
Competitive
Membership - $25
Elite Competitive
Membership - $40
Associate, Lifetime
and Family amounts as is.
Mary
Motions to approve Raise in Membership Fees.
Amber seconds. All Approve.
- Troy
h.
Ranking and Tournament Liasons –
- Tournament Liasons will be assigned when Tournament Schedule is firmed up.
5.)
Polar Plunge Discussion
-Discussion on whether or not to
allow an un-sanctioned
Tournament affect amateur status.
6.)
Board Yearly Plan
- Will Formulate
at future meeting
7.)
Schedule February Board Meeting
- Sunday, February
9 – 7:30 PM Conference Call
Joanie
motions to Adjourn. Shayna
Seconds.
