USLRA Conference Call Minutes

May 3rd, 2012

Present:

Shana Martin (President), Olivia Judd (Vice President), Amber Scarborough (Secretary), Samantha Hadley, Marcel Scott, Karl Buschhaus, Joanie Davenport Not Present: Laura Batson, Aaron Yeshe

1.    Approval of March Meeting Minutes
-Shana motioned to approve
-Marcel seconded
-approved unanimously

2.    Joanie Davenport:
Introduced and nominated to board by Olivia Judd
-Seconded by Shana Martin
-Approved unanimously
-Joanie started 3 year term in 2012

3.     Committee Updates:
a. Rules, Regulations, and Officials  (Karl and Sam)

Updating of the rules as needed once a year.  Always accomplished by the same date every year (no mid season rule changes unless by board action).

Training of new officials and continued training of current officials

Define, create, and implement Protest Committee and process

b. Communication: (chair- Shana, Abby, Olivia, Amber)

l  Newsletter (posted on website)

l  Website

l  Mailings (both e-mail and postal)

l  Announcing of tournaments, rule changes, elections, minutes, meetings, and all other news of interest to the membership (think transparent organization)

l  When other committees need to communicate to the membership, it is done through the communication committee.

            

c. Super Series (chair- Donna Burns)

·      Keeps track of points

·      Orders awards at end of season

d. Sanctioning, Tournaments (Chair-Team)

l  Sanctioning

  Application Process

  Ensuring compliance with sanctioning

l  Tournaments

  Coordinating with tournament organizers

  Making USLRA resources available to tournament organizers

  Acts as tournament liaison (communicating with other committees on tournament's behalf)

e. Property Management (Need to assign chair)
Property management

  Rental of equipment

  Storage

  Maintenance and replacements

  Procurement of new/additional equipment

  Transportation

f. Networking and Membership Assistance  (Chair- Olivia Judd, Shana Martin, Amber Scarborough)

l  Acts as a liaison for member's concerns and questions

l  Liaison for USLSF

l  Recruitment of new membership

l  Handle membership renewals

l  Liaison for both elite and amateur athletes

l  Coordinate USLRA resources to assist log rolling programs

l  Acquire and maintain contact information of members

g. Ranking:  (Chair- Jon Berard, Katie Rick, Jenny Atkinson, Doug Goodmundson)

l  Elite ranking

  Translation of results into ranks (by a certain date every year)

  Furnish sanctioned elite tournaments with rankings

■       Providing rankings for any tournament other than a sanctioned elite tournament is at the discretion of the committee

l  Assist in seeding of amateurs at tournaments by request

h.  Legal Affairs (Karl, Aaron)

l  Ensure compliance with bylaws

l  Draft changes to bylaws

l  Contracts

l  Liabilities

4.     Rules:

5.     Communication:
a. Brackets on Website- progress
-sample of standardized brackets looked at and changes noted.
-final brackets will be reviewed by board and a few others
-NEWSLETTER SUBMISSIONS DUE MAY 28th for spring newsletter
Needed: program updates, roller bio (Olivia), and more!

6.    Super Series:
a. Donna!

7.    Sanctioning:
a. Assign 2 board members to each contest.
This person is responsible for:
-contacting tournament director at least 2 weeks before event with tournament information (template e-mail provided by Olivia and Shana)
-Bringing USLRA membership forms to event
-Being go-to person at even for rules and rankings questions/protests
-Providing tournament director with link to googledocs membership list AND brining membership list
-Rusty Ankle: Joanie

-Harold Fischer Memorial: Olivia

-Midwest Logrolling Championships: Shana and Amber

-Longview: Shana and Sam

-Lacrosse open: Karl and Sam

-Namekagon roll-off: Shana and Amber

-Lumberjack World Championships: Marcel/Shana/Olivia

-Washington County Fair: Joanie

-Squamish: Shana

-Morton Logrollers Jubilee: Shana

-Grand Marais: Amber and Karl

-Three Rivers Rollo: Shana and Sam

-Key Logrolling Open: Sam and Shana

8. Property Management:
a. Items at Chris Fischer’s house- repairs needed.  Reach out to?
-Shana will contact Greenberg family to see if storage is possible
-Shana will request list of items from Pat and Chris

9. Networking and Membership Assistance
a. 2012 Membership Form Processing: Shana, Amber, and Laura
b. Collecting membership forms at contests: up to contests liaison
c. “Starting a Program”- website update and training
-Sam, Amber and Olivia working on contacting program directors re:program updates and new information
- Olivia will send out Charitable foundation standards to board and Charitable fund.  Along with go-to people for tracking, promoting, etc.
-Olivia will also  work on “starting a program” info based on presentation next week.

-Shana to upload current membership list to googledocs so we all have a list of current members

Ranking
a. Approval of final ranking document
-Review of ranking committees discussion of increased points for level 3 based on number of competitors.  Pros and cons.  Agreed with new ranking layout to leave tournament points the same other than removing bonus points for significant wins.  Jon Berard will write up final ranking documents to be posted to website. (slight wording change on log rolling document-forfeit)

10. Legal

a. Reach out to contest directors about insurance details.  ($100 per day to USLRA) – Shana will do this along with informing them of their tournament liaison. 

11. Meetings 8pm conference call

6/7/12

7/12/12

8/2/12

9/6/12

1.    Anything else?